Kostecke CPA

How to Find the Best Tax Preparer for You

Vetting a Prospective Tax PreparerThis time of year, I get calls from potential clients looking for somebody to prepare their tax returns. I really love this time of year because I love getting new clients. However, I know that it doesn’t do any good to bring in a lot of new clients if we are not right for each other. So I do my best to tell them about myself and answer some of the questions that they should be asking me, in addition to asking them a little about their lives and financial situations.

Here are a few questions that will give you a better idea of the skills, professionalism, and services of a prospective tax preparer.

Questions to Ask a Prospective Tax Preparer

  1. What are your qualifications and training?
    Anyone can say they are a tax preparer, but you can only call yourself a certified public accountant (CPA) or an enrolled agent (EA) if you have passed a detailed test, hold a state license, and fulfill continuing education and ethical requirements for your designation.
  2. Have you taken any continuing professional education (CPE) in the past year?
    This is a way of trying to assess whether the tax preparer is staying current with tax laws. EAs and CPAs who belong to the WICPA—Wisconsin Institute of CPAs—are required to have CPE credits every year. Tax preparers without these qualifications may also take CPE through professional organizations such as the National Association of Tax Professionals.
  3. Who will prepare my return? You or another person in your office?
    Many times individuals choose a specific preparer and then find out later the preparer does not really know anything about your tax situation because they did not prepare the return. This is pretty common, that there are data entry personnel who enter all they can before the return is passed along to a higher-level person for additional work and review. However, if you want the person you’re talking with to also prepare your return, or at least review it, make sure you know that going in.
  4. Do you file a lot of extensions?
    Some preparers are more casual about putting returns on extension. There’s nothing wrong with extending a return, except that it could cost you more money if you end up owing taxes and it will delay your refund. An extension also extends the amount of time the IRS and state can audit your return.
  5. Do you e-file tax returns?
    All professional tax preparers who prepare more than 10 individual tax returns per year for pay must e-file those returns. If they are not efiling, they are not in compliance with the law.
  6. Do you sign returns?
    The “signature” I’m talking about (since tax returns are e-filed) is the identification of the preparer of the tax return. Some tax preparers operate anonymously to avoid scrutiny by the IRS, by not identifying themselves as the preparer of the tax return. All professional tax preparers are required to obtain or renew their professional tax identification number, or PTIN, from the IRS, every year. It is not a good sign if your tax preparer does not sign off as the preparer.
  7. What happens if you make a mistake on my return?
    It is a good idea to understand what the responsibilities are of the tax preparer and of the taxpayer if there is a mistake. In general, it is your responsibility as the taxpayer to make sure the tax return is complete and includes all the required information. And it is your tax preparer’s responsibility to report it correctly in the tax return. Everybody makes mistakes, so find out what happens if the tax preparer goofs up.
  8. What kind of software do you use for preparing tax returns?
    Professional tax preparation software is expensive for a reason. It is much more effective than the home tax preparation software you can buy at the store. It has a greater capability to handle complexity, and more checks and balances within it to ensure that the return is accurate and is processed correctly by the IRS and state.
  9. What kind of security do you have over your computers and documents?
    This is a tough question to ask and to answer, because most of us are not computer security professionals, but it is one of the most important questions for you and the safety of your personal information. A professional tax preparation office should have a secure server protected by a firewall and up-to-date, state-of–the-art virus and malware protection. Paper files should be left in a secure location that is only available to employees and is locked outside of regular business hours.
  10. Do you offer other services available besides personal tax preparation?
    Other needs you have may include:

    It can be handy to have several of these services in one spot because they all tend to interact with each other and require coordination.

  11. Do you work all year?
    Some tax preparers are on hiatus from April 16th to January 1st. Find out if your tax preparer is available all year to answer questions or provide advice.
  12. How much will this cost?
    Most people have this question ready to go without any prompting, and rightly so. You need to understand how much it will cost and what services are included and excluded. A tax preparer will need to understand how complex or straightforward your return is by reviewing the prior year return and asking you a few questions about your financial situation before providing an accurate estimate. However, as the above questions suggest, not all tax preparers are the same.

    Price should not be the main consideration when selecting a tax preparer.


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